Submitting Reimbursements You can request reimbursement for expenses you incur

while performing in events. This guide explains how to submit reimbursement requests and track their status. ## Accessing Reimbursements Navigate to Finances → Reimbursements in the main navigation menu. ## When to Submit a Reimbursement You can request reimbursement for expenses related to: - Travel - Transportation to and from events - Accommodation - Hotel or lodging costs - Meals - Food expenses during performances - Costume - Costume-related expenses - Equipment - Dance equipment or supplies - Training - Training or class fees - Medical - Medical expenses related to performances - Other - Any other performance-related expenses ## Creating a Reimbursement Request ### Step 1: Start a New Request 1. Click "New Reimbursement Request" or "Add Reimbursement" 2. If you're submitting from an assignment, click "Add Reimbursement" on the assignment card ### Step 2: Fill Out the Form Basic Information: - Title - Brief description of the expense - Event - Link to the related event (if applicable) - Assignment

• Link to your cast assignment (if submitting from an assignment) - Expense Date - When the expense was incurred - Category - Type of expense (travel, accommodation, etc.) - Description - Detailed explanation of the expense Line Items: - Add individual expense items - For each item, include: - Description - Amount - Currency - Date Documents: - Upload receipts or invoices - Supported formats: PDF, JPG, PNG - Multiple documents can be attached

Step 3: Submit 1. Review all information 2. Ensure all required documents

are attached 3. Click "Submit Request" ## Reimbursement Status Your requests can have different statuses: - Draft - You're still working on it (not submitted) - Pending - Submitted and waiting for review - Approved - Approved and ready for payment - Paid - Payment has been processed - Rejected - Request was not approved - Cancelled - You cancelled the request ## Tracking Your Requests View all your reimbursement requests on the reimbursements page: - Pending requests - Waiting for review - Approved requests - Approved but not yet paid - Paid requests - Completed reimbursements - All requests - Complete history ## From Assignments You can create reimbursement requests directly from your assignments: 1. Go to Assignments 2. Find an accepted assignment 3. Click "Add Reimbursement" on the assignment card 4. The form is pre-filled with: - Event information - Assignment details - Default expense date (event date) This makes it easy to request expenses for specific performances. ## Required Information To submit a reimbursement, you'll need: - Receipts or invoices - Proof of expense - Expense details - What, when, where, and why - Event or assignment link

• Related performance - Amount and currency - Cost information ## Tips for Submitting Reimbursements 1. Submit promptly - Don't wait too long after incurring expenses 2. Keep receipts - Save all receipts and invoices 3. Be detailed - Provide clear descriptions 4. Link to events - Always link expenses to related performances 5. Follow up - Check status regularly and respond to any questions ## Common Questions Q: How long does reimbursement take? A: Processing time varies, but typically 1-2 weeks after approval. Q: What if my request is rejected? A: You'll receive a reason. You can submit a new request with additional information. Q: Can I edit a submitted request? A: Once submitted, you can't edit it. Contact support if you need to make changes. Q: What expenses are eligible? A: Expenses directly related to your performances. Check with your coordinator if unsure. ## Related Guides - Managing Assignments - View your assignments and create reimbursements - Profile Setup - Ensure your payment information is up to date